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How to Identify Tasks to Outsource and Reclaim Your Time

Writer's picture: Ms. JahzeelMs. Jahzeel
Are You Wasting Time on the Wrong Tasks?

As a business owner, your time is one of your most valuable assets. However, too often, we find ourselves drowning in administrative tasks, social media management, or bookkeeping—things that, while necessary, don’t require our unique expertise. When this happens, productivity suffers, and growth slows down.


So, ask yourself: Is your time best spent handling these tasks?


For example, if your hourly rate is $100, but you spend an hour managing emails—something a virtual assistant (VA) could handle for around $10 to $15 — you’re effectively losing 80%. By outsourcing, you free up time for high-value activities that drive your business forward.



How to Decide What to Outsource


Recognizing the need for outsourcing is the first step, but identifying the right tasks to delegate can be tricky. If you’re not sure where to start, use this simple method to gain clarity.


The "3 Lists to Freedom" Method


Entrepreneur and outsourcing expert Chris Ducker developed an exercise called the "3 Lists to Freedom." Here’s how it works:


  1. List tasks only you can do – These are the core activities that directly impact your business growth, like client consultations, strategic planning, or product development.

  2. List tasks you enjoy but aren’t the best use of your time – These might be fun but could be handled by someone else, such as social media graphics or blog formatting.

  3. List tasks you dislike, struggle with, or shouldn’t be doing – This includes anything outside your expertise, like bookkeeping, customer support, or admin work.


Write down every task you do over the next week and categorize them. This simple process can reveal a clear picture of what you should outsource.


Common Tasks to Outsource


While every business is different, here are some common tasks that a virtual assistant can help with:


General Administration
  • Email and calendar management

  • Travel bookings

  • Data entry and research

  • Transcription and proofreading


Social Media & Content Creation
  • Scheduling and posting

  • Engagement and community management

  • Video and photo editing

  • Creating social media graphics


Website & CRM Management
  • Updating website content

  • Managing customer inquiries

  • Setting up email campaigns and automation


By outsourcing these tasks, you’ll not only gain back time but also benefit from professionals who specialize in these areas, ensuring higher efficiency and better results.


Ready to Take the Next Step?

Outsourcing can be a game-changer for your business, allowing you to focus on what truly matters. If you’re feeling overwhelmed, now might be the time to delegate.


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