Top Time Management Tips for VA’s
Managing a virtual assistant (VA) business takes a lot of work. It can take a lot of time and effort and not everybody is suited for it. We often get bombarded with a lot of tasks and work depending on the number of clients we have. All these works piled up can cause us to procrastinate, and understandably so.
If you're just like everybody else and you are struggling with procrastination., then you came to the right place! Here are the top three tips you can use to beat procrastination and manage your time better:
Time blocking #timeblocking
We cannot tell you enough how much we love time blocking. It's a great productivity strategy that's been proven effective by many people around the world. Now you may ask, “What is time blocking?”
Time blocking is the time management strategy that lets you divide your day into “blocks”. For example, you can set aside 6:00 AM to 8:00 AM as your time to exercise and that will be one block. Then you can set aside 8:00 AM to 8:30 AM as your time for breakfast, and that will be another block, and so on until your entire day is divided into separate blocks
This lets you stay on top of your game and lets you stay focused on what you need to do for that day. It also puts less pressure on when exactly you need to finish your task, because an activity is set for one block instead of very specific times.
Productivity tools #productivitytools
There are many productivity and time management tools out there. With so many to choose from, you are free to choose whichever ones you like. However, we recommend productivity tools that can limit your screen time, that can block your time as mentioned before, or can set your schedules for you.
Pomodoro technique-inspired apps can also help you be more productive. With all these apps and productivity tools, all you need to do now is to stay disciplined and to stay loyal to your schedule.
Minimize screen time #minimizescreentime
Speaking of minimizing your screen time as mentioned before, turning your phone off or setting your phone on vibrate while working will also help a lot on your productivity.
You see, our phones are one of the biggest distractions in our lives. It may feel like just 15 minute minutes of scrolling to you, but in reality, it has been two hours already without you even noticing. This is how addicting social media and our phones generally really are.
So whenever you need to get everything done, you must put your phone down. This will save you a lot of time and boost your productivity a lot.
Avoid multitasking #avoidmultitasking
With so much to do, it can be tempting to start multitasking. After all, why not do multiple things at once and finish it all in one go, right? There is a limit to how much one can multitask and most of all, it is not applicable to all situations.
This is because there is a tendency for the quality of your work to drop if you are doing multiple things at once. As a VA, we wouldn’t want our clients to be disappointed with the quality of our work. A better alternative then is to Set aside a specific time for each task and finish them within that time frame so you can finish them with quality and in a short period of time as well.
In conclusion, these are the most helpful tips that you can use to maximize your productivity within your given time of the day. As a virtual assistant, you can make use of these tips to maximize your potential and serve as many clients as possible with your abilities. This also makes managing your VA business a lot easier as you can make the most of your time.