As entrepreneurs, it can be quite overwhelming given the volume of work we have to accomplish every day. Not to mention that the nature of our work is extremely fast-paced in nature.
When it comes to being an entrepreneur, we are often described as being our own boss. This is true for the most part as we can make our own schedules and decisions, but what most people don’t know about isa the amount of pressure that comes with along with the workload. We have things like meetings with different groups of people ranging from employees, business partners, clients, etc., then we also have to make sure everything in our business runs as smoothly as possible on top of other responsibilities that we have.
This is why as overwhelming as everything is, we also need to make sure that we can stay on top of our workload. Well, luckily for you, here are some of the best tips when it comes to managing a busy schedule and workload so no matter how many deadlines you’ve got coming up next week, you will still be able to handle them!
Stop distractions #stopdistractions
First things first, you need to minimize the distractions in your surroundings. This can be many things. It can be the people in your home, it can be the outside noises, and more often, it’s right beside you in the form of your phone.
Our phones can constantly give us distractions and ruin the flow of our work. Numerous notification bells popping up, constantly receiving text messages, and countless chats from our friends make this a very hard temptation to resist.
This is why it’s better for us to simply shut our phones off and get ourselves away from time-consuming apps. Speaking of which, sometimes the organizing apps we use can have too many notifications that distract us too in the end.
Another thing that causes distraction for us while working would be the clutter in our desks or office. We might not notice it, but at one point it starts to overwhelm our senses and lead us to lose focus and concentration instead.
Yes, it’s convenient to have everything within arm’s reach, but it’s going to be even better to have everything separated and organized in a more pleasing way. This saves more time for you in general as well.
Set deadlines #setdeadlines
Once you are free from distractions, you must set deadlines for yourself. Having deadlines makes you more likely to achieve your goal and finish your tasks for the day or week. Not only this but having deadlines is also applicable to your whole team.
Let everyone know that there is a time limit so everyone stop idling away and starts working on the same tasks. This helps motivate everyone to start working earlier and avoid wasting time.
Delegate tasks #delegatetasks
As they say, no man is an island. Try as we might, we still can’t do the workload of a whole team by ourselves only. So for your own sake as well, try to delegate tasks to your team members and trust them to do the job well.
For example, you can assign a different team member to manage communication with the clients, and set up meeting schedules with your partners in the business. In this way, you can spend more time on other areas that require your attention in your business.
Don’t spend too much on your inbox #timemanagement
One thing most of us don’t notice is the amount of time we spend in our inboxes. It starts out as simply checking out whether we have new messages, to taking hours responding to every email that we see.
For this, you can simply get another team member to do it or hire a virtual assistant (VA) to sort out your emails for you according to which ones require your attention the most.
Set your priorities #setpriorities
Speaking of requiring your attention the most, this also applies to nearly everything in your work life. You should set your priorities straight or otherwise, you will just get overwhelmed with the number of things you have to do.
Having priorities narrows down the mountain of work that we have to accomplish and makes us more focused and more likely to achieve results. So when you make your priorities, make sure to try to stick with them all the way!
Having a list of your priorities will truly be a lifesaver as it gets you more in control of your attention and focus and stops you from spending time and effort on unnecessary tasks.
Go with your flow #followthethread
Every one of us has our own flow or work rhythm. This determines whether you’re an early bird who gets up early in the morning and accomplishes tasks early in the day, or if you're a night owl who gets everything done while everyone else is asleep.
So try to find your own flow or rhythm and identify which times of the day you work the best. This will make you even more productive than trying to force yourself to work at times when you have less energy. This will also tell you when exactly you need to take a break and when you will be even more productive.
Maintain your health #healthiswealth
Last but definitely not least, always try to maintain a healthy lifestyle and habits. For us entrepreneurs, the phrase, “ Health is wealth” is even more true! This is because without proper healthcare, we stop ourselves from working properly and our business is left without a head or guidance.
So don’t neglect your health in favor of accomplishing more work because this can backfire on you in the long run.
Always set aside time to work out and do exercises whenever you can. Try to maintain a balanced diet too no matter how busy you are. Remember that you can’t take care of your business when you can’t take care of yourself!